Name the Stock Rules
Choose the products, locations, reorder points, and approvals that should govern the stock work.
- Products and locations to track
- Reorder points and exceptions
- Who approves purchases and transfers
Phoros
Business Operating System
One system for the work behind the business.
Connect sales, stock, money, people, customers, websites, and the workflows between them.
Accounting
Invoices, expenses, ledgers, reporting, and review
Communication
Inbox, contacts, follow-ups, and outreach
Inventory
Products, stock, pricing, and exceptions
Point of Sale
Checkout, payments, and sales records
Websites
Build and maintain your organization's website
Payroll
Employee records, pay-run workflows, and review
Work Continuity
Resume work with its current state and next step intact
Optional Virtual Staff
Add staff when a workflow needs ongoing help
By industry
Start with the way your business works.
Purpose-built paths for the operations, records, and follow-through each team needs.
Retail
Stock, sales records, books, and follow-up
Hospitality
Guests, reservations, stock, suppliers, and daily close
Property Management
Rent, maintenance, tenants, and documents
Healthcare
Patient records, practice workflows, billing, and follow-up
Fleet Management
Trips, drivers, vehicles, dispatch, and daily close
All Industries
The directory of vertical pages
Build & deploy
From workflow to working software.
Use the full-stack environment to build, preview, review, release, and operate software around the business.
Forward Deployed Engineers
Audit, build, pilot, deploy, and measure operational improvements
Developers
Build and deploy full-stack business applications
Solo Professionals
Run client work, records, follow-up, and billing in one place
Implementation Partners
Bring Phoros into client delivery with explicit responsibilities
Brand Development & Management
Web presence, business cards, promotional and social content, one brand kit
INVENTORY MANAGEMENT
Know What You Have. Know What Needs Attention.
Track products across locations, record sales, returns, and transfers, set reorder points, and review purchasing and stock movement from one system.
Stock
By Location
Movement
In One Record
Reorders
Ready to Review
HOW STOCK WORK MOVES
One Stock Record Across Every Movement
1
The Job
2
Your Call
Review the Movement
Connect products, barcodes, and locations. Sales, returns, and transfers can then feed the same stock record.
- Scan to receive or count stock
- Surface items at configured reorder points
- Record transfers between connected locations
3
The Record
Put Virtual Staff on the Exceptions
Virtual staff can monitor low-stock exceptions, prepare purchase orders, reconcile count differences, and follow supplier confirmations. Your team decides what to order, transfer, or write off.
- Counts by connected location
- Purchase and transfer history
- Next actions ready for your team
WHAT IT DOES
You Set the Stock Rules
Choose the locations, reorder points, and approvals. Agents help keep the stock work moving and bring exceptions back to you.
Connected Stock Levels
Sales, returns, and transfers feed the same stock view. Review recorded counts across each connected location.
Barcode Scanning
Scan to receive, count, or transfer stock with a USB or Bluetooth scanner, or the camera on the device you are already holding.
Low Stock Alerts
Set reorder points for each product. Surface items that reach those points for review and action.
Transfer Between Locations
Record stock moved between locations, track the shipment, and confirm receipt at its destination.
Purchase Orders
Create purchase orders from low-stock items or manually, then track them from submission to delivery.
Inventory Reports
Review stock valuation, movement history, turnover rates, and slow-moving items in one reporting view.
THE ARGUMENT THE CARDS SKIP
Stock forensics.
Six cards sit above this. None of them mentions the one thing no competitor in this market can answer.
When the count breaks
A scan across every product and location that recomputes what stock should be, finds sales with no movement behind them, refunds that never returned stock, and unexplained hand edits, then names the shift, the location and the person. Repairs are previewed, confirmed deliberately, and fully reversible.
On every movement
A reason is required: received shipment, count, customer return, damage, theft, internal use, sample, transfer, opening stock. Batch, expiry and supplier travel with the change.
Receiving
Camera-assisted intake that counts received against expected, box by box. A purchase-order sticker scanned to load its items. Batch and expiry stamped at receipt.
Replenishment
Par levels set by hand, or proposed for every item from its own history as a dry run. What is below par with the sales being lost, what is out of stock, what is idle at cost, and a suggested reorder quantity.
Printing
Label presets for DYMO, Zebra, Brother, HP and Avery sheets, or your own dimensions. Thermal label printers over USB. Receipt and kitchen printers by network address.
Depth the cards skip
Unit conversions so a case becomes units. Alternative SKUs your suppliers use. Manufactured items. Physical, digital and service items in one catalogue. Price history. Product rollback with a dry run.
And the honest line
Bundles and kits express what an item is made of. A production step that consumes components and yields finished goods automatically is not built.
START FROM A FINISHED REFERENCE
Your web presence, with the shelves already counted.
Two finished sites for businesses that sell stock. Start from one and the site, brand and stock launch together.
Every reference is a complete page: layout, copy, motion, and proof of how it renders on desktop and mobile. See all eighteen in the gallery
MULTI-LOCATION
One View Across Connected Locations
Review inventory across the stores, warehouses, and fulfillment centers you configure.
HQ
Store A
1,247
Store B
892
Warehouse
5,431
Online
Linked
Unified stock view
Inter-location transfers
Location-specific pricing
Role-based access
PRODUCTS
Organize Your Catalog
Categories & Tags
Organize products with categories, subcategories, and custom tags for filtering.
Product Images
Add multiple images per product. Where supported, images can be automatically resized and optimized for faster loading.
Variants & Options
Size, color, material—create variants with their own SKUs, prices, and stock levels.
Cost & Pricing
Track cost, retail price, and margin for each product. Set promotional pricing with date ranges.
Bring Your Inventory Under Control
Start with one location or connect sales, purchasing, and stock movement across your Business Operating System.
QUESTIONS
Questions About Inventory Management
How are stock changes handled?
Sales, returns, goods received, counts, and transfers can update the connected stock record. Unusual differences can be flagged for review before an adjustment is made.
How do low-stock alerts work?
Set reorder points by product and location. As recorded movement brings an item below its threshold, it can surface for purchasing review.
Can it track multiple locations?
Yes. Counts, movement, and suppliers stay organized per location inside one record, so nothing lives in a second spreadsheet.
Can virtual staff help with suppliers?
Yes. Virtual staff can prepare purchase orders, follow invoice and delivery confirmations, and keep supplier conversations with the relevant purchase.
Who approves purchases and adjustments?
Your team does. Virtual staff can prepare the work, while purchases, write-offs, transfers, and price changes follow the approval rules you set.