One system runs the whole business.
Shaped for your industry, with sales, stock, money, people, customers and your website on one set of records.
All industriesBuild on the system you already run.
Build, preview, review and deploy software on your own records, permissions and people.
Accounting
Sales, payments, stock, payroll and bank lines reach the books as they happen. Your general ledger codes read them from the invoices, the shelf and the payslips, and the statements are built from those codes for your accountant to review.
How the books fill
Three steps, and the first one happens while the business is working.
Sales and payments come from the invoices, cost from the stock, pay from the payslips, and bank lines from a connected account or an imported statement.
Your general ledger codes say where each figure comes from: all invoices, a stock category, every payslip, one ledger or one tag.
The income statement, the balance sheet and the cash flow statement are built from those codes for the period you choose.
Invoices and getting paid
An invoice carries its tax by line, takes a card payment where you have connected one, and lands in the same books the moment it is paid.
From the counter, the office or a booking, each one numbered and carrying its tax by line, with the rates fixed when it was created.
Through Stripe, PowerTranz or DIME, once you connect one, and the money lands on the invoice it paid.
Due, paid, refunded and cancelled are calculated from the payments themselves, so an invoice cannot claim a payment it never received.
An invoice can repeat on its own schedule, and a saved card can be charged for each one.
A daily sweep emails reminders for invoices that are still owed.
With an approval limit, delivery slips at receiving and supplier invoices matched to what arrived.
Ledgers
Each ledger keeps its own currency and its own running totals, and the safe and petty cash are ledgers of their own, apart from the bank.
Normal ledgers for the bank and the business, a safe and petty cash, each with its own currency and its income and expenses, past and upcoming.
Connect Mercury with a read-only token and its lines arrive every six hours, one ledger per account, with no duplicate rows on a re-run.
Any bank's statement can be imported as CSV or PDF and becomes a batch of transactions.
Photograph a receipt on the phone, keep it with its details and mark it approved.
Rent, subscriptions and other repeating costs are added by a daily clock on their schedule.
Reading and changing the books both need the Accounting permission, so a colleague without it can do neither.
Totals across ledgers in different currencies are added without conversion today, so keep each currency's figures apart until conversion ships. Your NCB and Scotiabank accounts connect through their own online banking sign-in, and reading their balances is still being built.
Your web presence, with the numbers in view
Three finished sites for firms that work with numbers and clients: a consultancy, an intake practice and an assistant service. Start from one, and the cards, flyers and social content follow to match.
Every site is a complete page, and the same desk makes the business cards, flyers and social content to match. See brand development and management
Statements
The income statement, the balance sheet and the cash flow statement are built from your codes, and the income statement's lines open to the records behind them.
Sales, discounts and returns, cost of goods sold, operating costs, other income and expenses, finance costs and tax, with profit at each level, for the month and the year to date.
Current and non-current assets and liabilities and equity, as of the date you choose.
Cash moved by operating, investing and financing, and the net change, for any range of dates.
This or last month, quarter or year, or your own start and end dates.
Each line of the income statement opens to the records that make it up, for the month and for the year to date.
Begin with the platform set of general ledger codes and adapt them to your own chart.
The balance sheet's comparison with last year-end is not yet rebuilt from history for stock, receivables, taxes and ledgers, so read the current column.
Where the figures come from
The counter, the shelf, payroll and billing write to the records your codes read, and a connected bank or QuickBooks company adds what lives outside Phoros.
Every sale, safe drop and bank deposit reaches the books, and each deposit is reconciled against what the bank actually received, with the slip number.
See point of saleCost of goods sold for all stock, one item and price, or one category.
See inventoryA code reads all payslips, so wages reach the statements without a journal.
See payrollRevenue, outstanding invoices, payments received, refunds, discounts and taxes collected, each as its own source.
Bank lines sync every six hours into one ledger per Mercury account.
Connect a QuickBooks company and Phoros reads its profit and loss, aged payables and payments every fifteen minutes for your apps and virtual staff.
Accounting
Sales, stock, payroll and bank lines in one set of books, read by your own codes, with the three statements a click away.
Questions
Something else on your mind? Our team will talk it through with you.
Directly from the invoices. A general ledger code reads all invoices, outstanding invoices, payments received, refunds, discounts or taxes collected, so nothing is retyped at the end of the month.
The income statement, balance sheet and cash flow statement for any period, the income statement's lines opening to their records, and the ledgers and receipts behind them. Their access follows the Accounting permission.
Mercury connects with a read-only token and syncs every six hours. Any bank's statements can be imported as CSV or PDF. NCB and Scotiabank connect through their online banking sign-in, and reading their balances is still being built.
Yes. Connect your QuickBooks company and Phoros reads its profit and loss, aged payables and payments every fifteen minutes for your apps and virtual staff.
Each ledger keeps its own currency. Totals across ledgers in different currencies are added without conversion today, so keep each currency's figures apart until conversion ships.
No. It keeps the records and statements your returns are prepared from, including the taxes collected on every invoice.
Yes. Virtual staff can organize receipts, follow up overdue invoices and assemble month-end records. Your accountant or responsible person reviews postings, payments and reports.