One system runs the whole business.
Shaped for your industry, with sales, stock, money, people, customers and your website on one set of records.
All industriesBuild on the system you already run.
Build, preview, review and deploy software on your own records, permissions and people.
Property management
Rent, maintenance, tenant messages, documents and each property's books share one record. Phoros keeps the month moving and asks before anything is sent or charged.
The operating handoff
Rent, repairs, tenant messages, leases and the owner's numbers should follow the property they belong to, not the person who happened to take the call.
What a property manager gets
Give each property, or each owner, a ledger of its own. Rent comes in on its invoices, contractors are paid against it, and the owner's statement is that ledger, read for the month.
A recurring invoice for each tenancy, with reminders, payment online by card, and part payments recorded against it.
A ledger per property or per owner, each in its own currency, with bank statements imported and Mercury synced.
See accountingRepairs and recurring jobs as tasks, assigned to a colleague or to virtual staff, with the contractor's bill on the property's ledger.
Leases, inspections, quotes and receipts kept in your files, each one shown only to the colleagues you choose.
Applications, repair requests and inspections as forms with branching questions and photos attached.
Tenants, owners and contractors as one record each, with what they owe, what they sent and what was agreed.
Caretakers and cleaners clock in at the property with the location captured, through to the payslip.
See payrollEach company behind the portfolio on its own record, with its registration and tax numbers, officers and a compliance calendar that shows what is due soon or overdue.
And the honest lines. Budgets against actuals are not built, and neither is a lease renewal workflow from offer to signature. There is no dedicated lease or unit register: units, leases and a tenant or owner portal are built on Software OS, on the same record as the rent and the books.
Virtual staff for property operations
Add help with tenant replies, repair logging, rent follow-up, paperwork and the owner's month-end, inside the same property records. Disputes, notices and anything with legal weight come back to your team.
Answers routine questions and drafts replies in your voice; disputes and sensitive cases come back to your team.
Turns a reported fault into a task for that property, assigned to the colleague who owns it.
Watches which rent invoices are paid, part paid or due, and drafts the reminder for your yes.
Finds the lease, the quote or the inspection report in your files when a tenant or owner asks, and attaches it to an email reply.
Pulls the property's ledger for the month and drafts the owner's summary for your review.
Puts each step and key date on the calendar with an owner, so nothing waits on memory.
One Business Operating System
The portfolio runs on the same parts as every business on Phoros, so each one is there in full when you need it.
Communication
WhatsApp, email, Instagram and Facebook on one record per tenant or owner.
See CommunicationAccounting
Ledgers, statements and the reports an owner and an accountant ask for.
See AccountingWork continuity
Tasks, shared inboxes and tenant records stay with the business through every staff change.
See Work continuityConnections
Run the portfolio on Phoros Cloud: rent, maintenance, tenant messages, documents and each property's books. Already using tools you like? Phoros Cloud connects to them.
Moving from QuickBooks? Connect it while you switch.
Tools with an MCP server connect through open connectors, and Software OS can build a connection to anything with an API.
How we test
In the summer of 2026, Phoros Pilots ran for eight weeks with agents carrying real business jobs under daily human review. Stakeholder acceptance was the test. We publish evidence as the work supports it, so ask us what the current results show.
How we testYour portfolio, online on day one
Three finished sites for people who manage places: a professional practice, a public service finder and a house that takes bookings. Start from one, and the cards, flyers and social content follow to match.
Every site is a complete page, and the same desk makes the business cards, flyers and social content to match. See brand development and management
Property management
Rent at one building, a repair from report to bill, or an owner's month-end: we will show you how it connects to the rest of the portfolio and which recurring steps virtual staff can take on.
Questions
Something else on your mind? Our team will talk it through with you.
Tenants and owners, rent, repairs, documents, each property's books and the companies behind the portfolio, in one Business Operating System. Virtual staff can help with recurring follow-up inside it.
Not for long lets. Rooms let by the night and venues hired for an event have their own register, the one Hotel OS uses. Units on a lease, the leases and their history are records you build on Software OS, on the same records as rent and repairs, and a tenant or owner portal can be built the same way.
Yes. Rent is an invoice, and a tenant can pay it online by card. Part payments are recorded against it, and reminders go out for what is still due.
Virtual staff can prepare or send routine replies and reminders under the access and review points you set. Disputes, notices and anything with legal weight come back to your team.
Yes. Give each property or each owner a ledger of its own, and the owner's statement is that ledger read for the month.
They are yours. Your records, files and history belong to your organization, and leaving with your work is a right, not a negotiation.