One system runs the whole business.
Shaped for your industry, with sales, stock, money, people, customers and your website on one set of records.
All industriesBuild on the system you already run.
Build, preview, review and deploy software on your own records, permissions and people.
Solo professionals
Enquiries, quotes, contracts, bookings, invoices and the books share one record for each client. Phoros keeps the admin moving and asks before anything is sent or charged.
The second job
Solo work has a second job: quoting, contracts, booking, invoicing, chasing and filing. On Phoros it follows the client it belongs to.
What a practice of one gets
Each client is one record: the enquiry, the quote, the signed contract, the bookings, the invoices and every message. When they agree, the quote becomes the invoice in one step; when they sign, you are told.
One record for each client, with their email, WhatsApp, quotes, invoices, documents and history.
Lines from your price list, and a quote that becomes the invoice in one step when the client agrees.
Payment online by card, part payments recorded, reminders for what is due and recurring invoices for retainers.
Documents enabled for signing, signed from their link with a typed or drawn signature, the date and a fingerprint of the text kept.
A booking form that offers the times you set for each day, hides a time once it is booked up and puts each booking on your calendar.
Questionnaires with branching questions, image uploads and signatures, answered from a link.
Tasks with due dates and repeats, and the time you log on each one.
Receipts with approvals, ledgers, and the expense and tax reports your accountant asks for.
And the honest lines. There is no client portal: clients open their invoice, contract and booking form from a link, and a portal is built on Software OS. Proposals with packages to choose from are not built, and time logged on a task does not become an invoice line by itself.
Virtual staff for a practice of one
Add help with quotes, invoices, client replies, follow-ups and the month's reports, inside the same client records. Anything sensitive comes back to you.
Drafts the quote or invoice from your price list, for your review before it goes.
Watches which invoices are paid, part paid or due, and drafts the reminder for your yes.
Answers routine questions and drafts replies in your voice; anything sensitive comes back to you.
Puts each follow-up on your calendar with a date, so a quiet client does not slip.
Finds the contract or the brief in your files when a client asks, and attaches it to an email reply.
Pulls the month's sales, expense and tax reports for you and your accountant.
One Business Operating System
Your practice runs on the same parts as every business on Phoros, so each one is there in full when you need it.
Communication
WhatsApp, email, Instagram and Facebook on one record for each client.
See CommunicationAccounting
Ledgers, receipts and the reports your accountant asks for.
See AccountingVirtual staff
Add a virtual staff member and give it the roles the work needs.
See Virtual staffConnections
Run your practice on Phoros Cloud: enquiries, quotes, contracts, bookings, invoices and the books. Already using tools you like? Phoros Cloud connects to them.
Moving from QuickBooks? Connect it while you switch.
Tools with an MCP server connect through open connectors, and Software OS can build a connection to anything with an API.
How we test
In the summer of 2026, Phoros Pilots ran for eight weeks with agents carrying real business jobs under daily human review. Stakeholder acceptance was the test. We publish evidence as the work supports it, so ask us what the current results show.
How we testYour practice, online on day one
Three finished sites for one-person businesses: a mobile practice companion, a creative studio and a professional practice. Start from one, and the cards, flyers and social content follow to match.
Every site is a complete page, and the same desk makes the business cards, flyers and social content to match. See brand development and management
Solo professionals
A quote, a contract, a booking or a late invoice: we will show you how it connects to the rest of your practice and which routine steps virtual staff can take on.
Questions
Something else on your mind? Our team will talk it through with you.
Both, starting from an organization of one. You set the work, virtual staff take on the routine admin you choose, and every consequential call comes back to you.
Yes. Enable a document in your files for signing, and the client signs it from its link with a typed or drawn signature. The record keeps their name, the date and a fingerprint of the signed text, and you are told.
Yes. A booking form offers the times you set for each day of the week, hides a time once it is booked up and puts each booking on your calendar.
It drafts quotes, invoices and reminders from your price list and your records, and you review them before anything is sent or charged.
Not a ready-made one. Clients open their invoice, contract and booking form from a link, and a portal can be built on Software OS, on the same records.
They are yours. Your records, files and history belong to your organization, and leaving with your work is a right, not a negotiation.